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Last updated on 2/10/23

Pay attention to UX writing and microcopy

UX writing looks closely at the words users encounter as they interact with a product. This includes everything from text that guides their journey, to confirmation and error messages, or a call to action. All of this messaging can be used to help motivate the user, or, on the flip side, make them feel frustrated and defeated when not handled well. In the world of UX writing, the difference between a few words can make a big impact on how the user feels as they make their way through an experience. It also can determine if they come back to your product or not.

UX copy is a key way you can help make experiences invisible and natural. This means putting yourself in the user's shoes, while also employing language which flows, appeals, and entices them to continue on their journey. Take into account what the user doing when each message appears, as well as how it makes them feel. Understanding context is crucial when working through the language of each experience or flow.

Words that matter

Whether it's design or content, Google's approach is to focus on the user, and everything else will follow. Maggie Stanphill, a senior UX writer at Google, and her colleagues Allison Runa and Juliana Appenrodt presented about the power of UX writing at Google I/O 2017. The talk is full of valuable lessons that can be adapted to any project when considering how words can help make your product stand out.

How Words Can Make Your Product Stand Out (Google I/O '17) [39:18 min]. A nice recap of the key points made in the talk can be found online. 

Google's view of UX involves research, design, and content strategy (which overlaps with UX writing). While many people see design as the biggest focus of UX, this view gives equal weight to research and content strategy, further emphasizing the importance of content and writing in the creation of successful products.

Big circle with UX in grey, then three smaller colored circles of the same size which read research, design, content strategy (where UX writing overlaps).
Google's model for UX.

Google's approach is that UX writing best practices should be clear, concise, and useful. Removing technical terms helps ensure that the message focuses on the user perspective . The example below presented in the Google I/O talk shows how small changes in an error message can make a big difference in what, and how, you are communicating with the user.

Working through an example of a failure message to make it more clear, concise, and useful.

Google shows how small tweaks are able to make a message more clear, concise, and useful.

Keep collecting screenshots of examples of strong UX writing that you encounter. You never know how they may inspire future projects. Every product or website is going to have different content needs.

Screenshot telling you to check your email for the next step. If it's not there, check your spam.

MailChimp wants to make sure you don't miss a step in the sign up process by explaining the next steps, and telling you to check your spam folder as well. If you still don't see the email, you can click the link.

Save the date for a webinar includes a feature with a drop down menu to add it to your calendar. Different time zones are listed for clarity.

The save the date for a webinar confirmation screen includes a feature with a drop down menu to add it to your calendar. Different time zones are listed for clarity, as attendees may live anywhere in the world.

Warning that there are only 500 seats so please arrive early to the webinar.

Even a warning box can have friendly text to help manage expectations for users. This note at the bottom of a webinar sign up screen warns attendees that the event is popular, so they should arrive early.

Support scroll over which tells users that 24/7 support also includes email, live chat, and video.

The scroll over information bubble in a list of features gives the user more details about what 24/7 support entails.

Words that improve performance

Even though you know the value of great content, convincing the rest of the team and stakeholders may take a bit more effort, particularly when a team is small and resources are limited. Sharing success stories can help convince others of the value of UX writing.

Microcopy is the term used to describe small bits of text that can have a big impact on a user experience. They can be anything from simple instructions, to the words on or a button, or a tip that help you if you forgot your password. Similarly, microinteractions refer to the small design details (such as the number that appears in your Amazon cart) from a design standpoint, microcopy can work with design elements to maximize the message or desired action for users to take. 

Let's say you're visiting the Hemingway app editor website and you're interested in buying the desktop version. Your credit card isn't nearby, but thankfully the small text that appears at the bottom of the call to action box lets you know that there is an alternative option for payment. By anticipating what the potential customer may be thinking or feeling, the company is able to make more sales and minimize the number of drop-offs after the next screen.

Screenshot for desktop version of Hemingway App.

"Buy now" is a clear call to action. There is a separate button for Mac and Windows users. The text below the buttons reads "Clicking will take you to checkout securely through Gumroad (with PayPal option)." The text is friendly and informative. It also helps put the customer at ease by using the word "securely." 

In the Google i/O talk presented above, the example of a Google hotel search feature was given to show how simply replacing the text "Book a room" with "Check availability" led to a 17% increase in engagement. This was done through A/B testing where the design stayed the same, and only the copy was changed.

If you think about it from the perspective of a user, it makes sense. For many people "Book a room" may feel more committal, and how do you know the dates are even available? The phrase "Check availability" strikes a nice balance between finding a room and helping drive the experience forward.

Search field on google showcasing simple text change.

 Screencaptures from Google's hotel search, featured in the article How to build a better product with microcopy.

Another way you can increase the likelihood that people will read your content is through the use of headlines (or "headings") in order to help break large chunks of information. Not only will this make it easier for people to scan the document and gain an understanding of what the text says, it also is a way to help improve SEO as search engines crawl through the text to find keywords.

Finally, you may want to consider implementing progressive disclosure, or only showing users the information they need at each moment. Let's say you're onboarding mentors for your platform. If you give them all the information at once, it could be overwhelming. Instead, consider which information is essential for them to know from the beginning (this will take a bit of user research in order to gain a better understanding of the issue from their perspective) and which information you can "roll out" and give them progressively over time to improve the experience.

Let's recap!

  • UX writing deals with the words users encounter as they interact with a product.

  • Microcopy is the small text that can help guide an experience or interaction.

  • Measuring changes in performance due to text changes can be a good way to prove the value of content to stakeholders.

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