Finishing Lab: Make a Document Reader-Ready
This capstone lab combines clarity, proofreading, design, and accessibility in one pass. Work through it in about 45 minutes, then score against the grid and compare with the model.
Your Turn!
Starter material (a rough draft that needs everything):
notice to all volunteers I am writing to inform you that the the annual general meeting of our organisation is going to be held on the 12 and we would really like it if as many people as possible could try to attend if they are able to, there will be a number of important decisions that are going to be made including the election of a new chairman and also a discussion about the budget for next year, please RSVP to the coordinator, see attached pic for the agenda.
Your task. Produce a finished version that is:
Clear: cut filler and nominalizations, split the run-on.
Correct: fix spelling, doubling, agreement, and the incomplete date.
Well-designed: add a heading, short paragraphs or a list, and white space.
Accessible and inclusive: no information only in an image, meaningful detail, inclusive wording.
Criteria grid (yes/no):
# | Criterion | Yes/No |
1 | Empty openers and filler removed | |
2 | No run-on sentences; one idea per sentence | |
3 | Doubled word and homophones fixed | |
4 | Date is complete (day, month, year) | |
5 | Has a heading and scannable layout | |
6 | Agenda information is in text, not only in an image | |
7 | Inclusive wording (“chair”, not “chairman”) |
Then compare with the model solution at the end of this chapter.
Let’s Recap!
A finished document is clear, correct, well-designed, and accessible all at once.
The criteria grid turns “good enough” into specific, checkable standards.
Fix the run-on, the doubling, and the incomplete date before anything else.
Put essential information in text, never only in an image.
This is the standard your project portfolio should meet.
Congratulations on reaching the end of this course! To finish, check your understanding with the quiz that follows.
Model Solution
Notice: Annual General Meeting
Our Annual General Meeting will be held on Saturday, October 12, 2026, at 6:00 pm in the community hall.
Please attend if you can. We will make two important decisions:
Electing a new chair.
Agreeing next year’s budget.
The full agenda is below (and in the attached poster). Please RSVP to the coordinator by October 5.
Score this against the grid: it removes the filler and the run-on, fixes “the the” and “organisation” and the date, adds a heading and a numbered list, puts the agenda in text, and replaces “chairman” with “chair.” That is a document an assessor would pass, and the exact standard your portfolio should meet.
