Let’s now look at other examples of changing a text’s style.
Ask ChatGPT to Change the Tone of Voice
The possibilities are almost infinite with this one. Here are a few ideas to give you an overview of what’s possible if you want to change the tone of voice.
You have a text that seems quite cold and formal and you want to make it more friendly and informal.
You have a text that’s really informal and you’d like to make it more serious.
You want to create an accessible, simplified version of a legal document.
Etc.
Let’s consider a CEO who wants to send an email to the team to announce that the office will be closed for a week for the holidays. They have an initial version, but it’s a bit too formal.
We can ask ChatGPT to change this email to give it a friendlier, more informal feel:
🧔🏻♂️: Amend the email below to give it a friendlier, more informal feel:
Subject: Office closure for the holidays
Dear Team Members,
I hope this message finds you fit and well. I wanted to take a moment to inform you that the offices will be closed for the holidays, from Monday, December 24 through Friday, December 28 inclusive.
The holiday season is an opportunity for all of us to spend quality time with our family and friends while we relax and unwind before coming back to work in January feeling energized. As CEO, I firmly believe that this break is essential for our personal wellbeing and our long-term productivity.
I know that some tasks need special attention before the end of the year, so I would encourage you to make sure everything’s ready before we close the office. If you have any projects that will need extra attention during this time, please inform your supervisor as soon as possible so that a plan can be put in place to finish these tasks in time.
Meanwhile, I wish you all a pleasant holiday season and a happy new year. We have accomplished many things this year and I’m proud of what we’ve achieved as a team. Thank you for all your hard work, loyalty, and commitment to our company.
Kind regards,
[CEO name]
🤖: Subject: Holiday Cheer and Office Closure 🎄
Hey Team,
Hope this note finds you all in good spirits! Just dropping a quick message to let you know that we're giving our keyboards and coffee mugs a break from Monday, December 24 through Friday, December 28. Yep, it's officially holiday time!
The holidays are the perfect excuse to kick back, enjoy some quality time with loved ones, and maybe indulge in a few too many cookies. As your friendly CEO, I'm all about making sure we recharge those batteries for a kick-ass return in January.
If you've got some loose ends to tie up before the year wraps, give a heads up to your supervisor. Let's make sure we've got everything covered so we can dive into the new year without a hitch.
Wishing each and every one of you a fantastic holiday season and an epic New Year! Thanks for rocking it with us this year—I'm seriously proud of what we've accomplished together.
Cheers,
[CEO Name] 🌟
When I asked the question, I went ahead and copied/pasted the whole email, as you can see. I said to ChatGPT: “Here’s an email I want you to change so that it’s in a more friendly and informal tone of voice” and it just did it! 😀
Ask ChatGPT to Change the Text Format
In a similar way, we can ask ChatGPT to change the format of the text. For example, it can:
turn an email into a post on X (formerly Twitter).
turn a written text into a speech.
turn an email into a letter.
etc.
ChatGPT is also extremely creative. You can take the email we did earlier and ask it to make it into a song or a poem!
[Previous conversation where we changed an email to make it friendlier and less formal]
🧔🏻♂️: Turn the latest email into a poem
🤖: Subject: A Festive Ode and Office Closure 🌟
Hey Team, gather 'round with cheer,
It's time for holiday joy, that time of year.
Our keyboards rest, our mugs take a pause,
From December 24, we'll close the office doors.
In cozy homes and twinkling lights,
We'll bask in warmth on these festive nights.
Families, friends, and laughter so dear,
As we bid farewell to a wonderful year.
A moment to breathe, to relax, to unwind,
In the company of loved ones, hearts entwined.
The CEO says, "Recharge, my friends,
For January awaits, and our journey extends."
Got tasks to finish, loose ends to tie?
Let your supervisor know, don't be shy.
A plan in place, we'll conquer with glee,
Ensuring a smooth sail into twenty-three.
Wishing you joy, laughter, and good cheer,
As we toast to the end of the year.
Thanks for your hard work, your loyalty too,
Here's to the team, each one of you!
So, here's to the holidays, to a bright New Year,
Filled with accomplishments, nothing to fear.
Enjoy the break, revel in the fun,
See you in January when work is back on!
Cheers,
[CEO Name] 🌟
Ask ChatGPT to Adopt Your Style
A really powerful feature is that you can “train” ChatGPT with your own texts so that it can write in your style. Give it a sample text and tell it “this is my writing style” and then ask it to use the tone of voice as inspiration for another text.
Don’t be afraid to feed it quite a long text of yours so that it has enough material to work with.
🧔🏻♂️: Below you’ll find an example of an email written in my own style. Could you please write another email in my style, but this time to announce that an important client will be visiting our office next Friday?
Here’s the email written in my style for you to use as inspiration :
[Copy/paste email written in my style]🤖: Subject: Important Client Visit Next Friday
Dear Team,
I trust this message finds you well.
I am excited to share some significant news with you all. Next Friday, [Client Name], one of our most esteemed clients, will be visiting our office. This presents a wonderful opportunity for us to showcase the exceptional work we've been doing and strengthen our relationship with this key client.
[Client Name] has expressed a keen interest in meeting the team behind the successful projects we've collaborated on. Their visit will include a tour of our facilities and a presentation on our upcoming initiatives. This is a chance for us to highlight our commitment to excellence and demonstrate the collaborative spirit that defines our team.
In preparation for this visit, I encourage each one of you to ensure that your workspaces are organized and reflective of our professionalism. Let's make a collective effort to create a welcoming atmosphere that aligns with the high standards we uphold.
I believe this visit will not only deepen our relationship with [Client Name] but also open doors to potential future collaborations. Your dedication and hard work have brought us to this point, and I have full confidence that together we will make a lasting impression.
If you have any questions or need further information regarding [Client Name]'s visit, please feel free to reach out to me or [Colleague's Name], who is coordinating the logistics for this special occasion.
Thank you for your ongoing commitment to excellence. Let's make [Client Name]'s visit a memorable and successful experience for everyone.
Best regards,
[Your Name] [Your Position] [Your Contact Information]
Let’s Recap
ChatGPT can help you to change the tone of voice of an existing text by making it friendlier, less formal, more formal, or more accessible—whatever suits your needs.
The tool is also capable of changing the format of a message by turning an email into a social media post for a specific platform, a speech, or even a poem.
Remember to provide samples and copy/paste text into your requests to get more specific results.
ChatGPT can also create new messages in your own style if you give it a copy of a text you’ve written as an example.
Always check and change the generated text to ensure that it meets your needs and matches your style.
Another powerful function within ChatGPT is its ability to summarize or expand a text. We’re going to be looking at this amazing feature in the next chapter!
